Director's Report


Gautam Gems Ltd
BSE Code 540936 ISIN Demat INE063Z01017 Book Value (₹) 11.46 NSE Symbol N.A Div & Yield % 0 Market Cap ( Cr.) 45.67 P/E * 139.75 EPS * 0.08 Face Value (₹) 10
* Profit to Earning Ratio
* Earning Per Share

To,

The Members of Gautam Gems Limited,

Your Directors present the Annual Report and the Company's Audited Financial Statement s for the financial year ended 31st March 2023.

1. FINANCIAL RESULTS

The Company's financial performance for the year under review along with previous year figures is given hereunder:

Particulars

2022-2023

2021-2022

Income for the year

9,16,423,849.00

1,802,016,134.00

Operating & Administrative expenses

9,11,568,202.00

1,794,701,142.00

Net Profit/(loss) before tax

4,855,647.00

7,314,992.00

Less: Provision for tax

1,050,000.00

1,842,000.00

Deferred Tax

2,64,444.00

2,64,444.00

Net Profit/(loss) after tax

3,541,203.00

5,208,548.00

Earnings per Share

0.08

0.52

2. OPERATION & REVIEW

Total Revenue from operation of the Company is Rs. 9,16,423,849.00/- and Net Profit after Tax is Rs. 3,541,203.00 for the Financial Year 2022-23.

3. DIVIDEND

The Board of Directors has not recommended any dividend for the financial year ended 31st March 2023.

4. TRANSFER OF UNCLAIMED DIVIDEND TO INVESTOR EDUCATION AND PROTECTION FUND

Since there was no unpaid/unclaimed dividend, the provisions of Section 125 of the Companies Act, 2013 do not apply.

5. TRANSFER TO RESERVES

During the year under review, the Company has not transferred any amount to General Reserves Account.

6. CHANGE IN THE NATURE OF BUSINESS

During the year, there is no change in the nature of business of the Company.

7. DIRECTORS AND KEY MANAGERIAL PERSONNEL

Sr. No. Name of Director / KMP

Designation

1. Gautam Pravinchandra Sheth

Managing Director

2. Nidhi Gautam Sheth

Whole-time Director

3. Kanchanben Pravinbhai Sheth

Executive Director

4. Pravin Manilal Parekh

Non-Executive Independent Director

5. Prakash Nanalal Mehta

Non-Executive Independent Director

6. Harshit Hasmukhbhai Vadecha

Non-Executive Independent Director

7. Umeshbhai Rasiklal Gor

Non-Executive Independent Director

8. Samir Lalitbhai Shah

Chief Financial Officer

9. Anilbhai Keshubhai Modhavadiya

Company Secretary & Compliance Officer

During the year there is no Change in Composition of Board of Directors.

8. RETIREMENT BY ROTATION

Mr. Gautam Pravinchandra Sheth (DIN: 06748854) is liable to retire by rotation at the forthcoming Annual General Meeting and being eligible, offer himself for re-appointment.

9. NUMBER OF BOARD MEETINGS

During the Year under the review the Board of Directors met 10 (Ten) times, Details of the Meetings are as under.

Board Meetings held during the Year

Date on which the Board Meetings were held

Total Strength of the Board

No of directors present

31-05-2022

7

7

13-08-2022

7

7

20-08-2022

7

7

06-09-2022

7

7

29-09-2022

7

7

19-10-2022

7

7

09-11-2022

7

7

30-12-2022

7

7

09-01-2023

7

7

13-02-2023

7

7

The gap between two Board Meetings was within the maximum time gap prescribed under the Act and the Listing Regulations. The requisite quorum was present in all the meetings.

10. COMPLIANCE WITH SECRETARIAL STANDARDS

During the year under review, the Company has complied with the provisions of Secretarial Standard 1 (relating to meetings of the Board of Directors) and Secretarial Standard 2 (relating to General Meetings) issued by the Institute of Company Secretaries of India.

11. BOARD EVALUATION

Pursuant to the provisions of the Companies Act, 2013 and SEBI (LODR) Regulation, 2015, the Board evaluated the effectiveness of its functioning and that of the Committees and of individual directors by seeking their inputs on various aspects of Board/Committee. The evaluation covered functioning and composition of the Board and its Committees, understanding of the roles and responsibilities, experience, competencies, participation at the Board and Committee meetings, corporate governance practices etc. Evaluation of the Board and its compositions was carried out through a defined process covering the areas of the Boards functioning viz. composition of the Board and Committees, understanding of roles and responsibilities, experience and competencies, contribution at the meetings etc.

12. DIRECTORS' RESPONSIBILITY STATEMENT

In accordance with the provisions of Section 134(5) of the Companies Act, 2013 the Board hereby submits its responsibility Statement:

(a) in the preparation of the annual accounts, the applicable accounting standards had been followed along with proper explanation relating to material departures;

(b) the Directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit and loss of the Company for that period;

(c) the Directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;

(d) the Directors had prepared the annual accounts on a going concern basis;

(e) the Directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively; and

(f) the Directors have laid down internal financial controls to be followed by the Company and that such internal financial controls are adequate and were operating effectively.

13. ADEQUACY OF INTERNAL FINANCIAL CONTROLS

The Company has in place adequate internal financial Controls with reference to Financial Statements. The Board has inter alia reviewed the adequacy and effectiveness of the Company's internal controls relating to its financial statements. During the year, such Controls were tested and no reportable material weakness was observed.

14. CHANGE IN CAPITAL SRUCTURE OF THE COMPANY

During the year under review, the Company has issued Share Capital of the company by way of Right issue to the existing shareholder of 3,60,40,841 Equity Shares issue at a price of Rs 2.75 per Share (including premium of Rs. 0.25 per share) aggregating to Rs. 90,102,10.25/-.

15. MATERIAL CHANGES AND COMMITMENTS, IF ANY

There have been material changes and commitments, affecting the financial position of the Company which have occurred in the end of the financial year of the Company to which the financial statements relate and the date of the report. Company Called First Call Money 5.5 Per Shares (including premium of Rs. 0.5 per shares).

16. ANNUAL RETURN

In terms of Section 92(3) of the Act and Rule 12 of the Companies (Management and Administration) Rules, 2014, the Annual Return of the Company is available on the website of the Company at www.gautamgems.com.

17. AUDITORS STATUTORY AUDITORS:

Pursuant to the provisions of Section 139 of the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014 the Members at the their 9th Annual General Meeting of the Company held on 29th September, 2022 had appointed M/s. Bhagat & Co., Chartered Accountants (Firm Registration No. 127250W), as the Statutory Auditor of the Company to hold office for a term of five years subject to ratification of their appointment by the shareholders every year.

The Ministry of Corporate Affairs vide its Notification dated 7th May 2018, has dispensed with the requirement of ratification of Auditor's appointment by the shareholders, every year. Hence, the resolution relating to ratification of Auditor's appointment is not included in the Notice of the ensuing Annual General Meeting.

The Auditors' Report does not contain any qualification. Notes to Account s and Auditors remarks in their report are self-explanatory and do not call for any further comments.

COST AUDITORS:

Pursuant to Section 148 of the Companies Act, 2013 read with the Companies (Cost Records and Audit) Rules, 2014, the cost audit is not applicable to the Company.

SECRETARIAL AUDITORS:

In terms of Section 204 of the Act and Rules made thereunder, Practicing Company Secretary have been appointed as Secretarial Auditor of the Company. The report of the Secretarial Auditor is enclosed to this report. The report is self-explanatory.

18. INTERNAL AUDIT & CONTROLS

The Company has appointed external firm as its Internal Auditors. During the year, the Company continued to implement their suggestions and recommendations to improve the control environment. Their scope of work includes review of processes for safeguarding the assets of the Company, review of operational efficiency, effectiveness of systems and processes, and assessing the internal control strengths in all areas. Findings of Internal Auditors are discussed with the process owners and suitable corrective

actions were taken as per the directions of Audit Committee on an ongoing basis to improve efficiency in operations.

19. DEPOSITS

The Company has not accepted or renewed any amount falling within the purview of provisions of Section 73 of the Companies Act, 2013 ("the Act") read with the Companies (Acceptance of Deposit) Rules, 2014 during the period under review. Hence, the requirement for furnishing the details of deposits which are not in compliance with Chapter V of the Act is not applicable.

20. SUBSIDIARIES, JOINT VENTURES AND ASSOCIATE COMPANIES

The Company does not have any Subsidiary, Joint venture or Associate Company.

21. CORPORATE SOCIAL RESPONSIBILITY INITIATIVES

In terms of the provisions of Section 135 of the Act and Rule 9 of the Companies (Accounts) Rules, 2014, the Company has not formulated and implemented any Corporate Social Responsibility Initiatives as the said provisions are not applicable to the Company.

22. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS MADE UNDER SECTION 186 OF THE COMPANIES ACT, 2013

During the year under review, the Company has not given any loan, made investment, provided guarantee or security to any entity falling under the provisions of Section 186 of the Act.

23. PARTICULARS REGARDING EMPLOYEES

During the year under review, none of the employees were in receipt of remuneration exceeding the limit prescribed under Section 197 of the Act and Rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014.

24. RELATED PARTY TRANSACTIONS

During the year under review, contracts or arrangements entered into with the related party, as defined under section 188 of the Companies Act, 2013 were in ordinary course of business and on arms' length basis. Details of the transactions pursuant to compliance of section 134(3)(h) of the Companies Act, 2013 and rule 8(2) of the companies (Accounts) Rule, 2014 are annexed herewith as per "Annexure B". However, there are no materially significant related party transactions made by the company with Promoters, Key Managerial Personnel or other designated persons which may have potential conflict with interest of the Company at large.

25. SIGNIFICANT AND MATERIAL ORDER PASSED BY REGULATORS OR COURTS OR TRIBUNALS IMPACTING THE GOING CONCERN STATUS AND COMPANY'S OPERATIONS IN FUTURE

There is no significant and material order passed by regulators or courts or tribunals impacting the going concern status and company's operations in future.

26. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO

Disclosures pertaining to conservation of energy, technology absorption and foreign exchange earnings & outgo, were not applicable to the Company during the year under review.

27. DETAILS OF COMMITTEES OF THE BOARD AUDIT COMMITTEE:

The Company has formed the Audit Committee as per the applicable provisions of Section 177 of the Act read with the Companies (Meetings of Board and its Powers) Rules, 2014 (as amended) and also to comply with Regulation 18 of SEBI Listing Regulations. The composition of the Committee and details of meetings attended by the members are given below:

Name

Designation

Category

No. of held Meetings during the Period

Held

Attended

Mr. Prakash Nanalal Mehta Chairman Non-Executive

Independent

Director

4

4

Mr. Pravin Manilal Parekh Member Non-Executive

Independent

Director

4

4

Mrs. Nidhi Gautam Sheth Member Whole-time

Director

4

4

Mr. Harshit Hasmukhbhai Vadecha Member Non-Executive

Independent

Director

4

4

NOMINATION AND REMUNERATION COMMITTEE:

The Company has formed the Nomination and Remuneration Committee as per Section 178 and other applicable provisions of the Act read with the Companies (Meetings of Board and its Powers) Rules, 2014 (as amended) and also to comply with Regulation 19 of SEBI Listing Regulations. The composition of the Committee and details of meetings attended by the members are given below:

Name Designation Category No. of Meetings held during the Period

Held

Attended

Mr. Prakash Nanalal Mehta Chairman Non-Executive

Independent

Director

2

2

Mr. Pravin Manilal Parekh Member Non-Executive

Independent

Director

2

2

Mr. Harshit Hasmukhbhai Vadecha Member Non-Executive

Independent

Director

2

2

The Policy of Nomination and Remuneration Committee has been placed on the website of the Company at www.gautamgems.com and the salient features of the same has been disclosed under "Annexure C".

3

STAKEHOLDER'S RELATIONSHIP COMMITTEE:

The Company has formed the Stakeholders' Relationship Committee as per Section 178 and other applicable provisions of the Act read with the Companies (Meetings of Board and its Powers) Rules, 2014 (as amended) and also to comply with Regulation 20 of SEBI Listing Regulations. The composition of the Committee and details of meetings attended by the members are given below:

Name Designation Category No. of Meetings held during the Period

Held

Attended

Mr. Prakash Nanalal Mehta Chairman Non-Executive

Independent

Director

2

2

Mr. Harshit Hasmukhbhai Vadecha Member Non-Executive

Independent

Director

2

2

Mrs. Nidhi Gautam Sheth Member Whole-time Director

2

2

SEXUAL HARASSMENT COMMITTEE:

The Committee was constituted by the Board of Directors in compliance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.

Name Designation Category No. of Meetings held during the Period

Held

Attended

Mrs. Nidhi Gautam Sheth Chairman Whole-time Director

1

1

Mr. Pravin Manilal Parekh Member Non-Executive Independent Director

1

1

Mr. Prakash Nanalal Mehta Member Non-Executive Independent Director

1

1

Mrs. Kanchanben Pravinbhai Sheth Member Executive Director

1

1

28. MEETING OF INDEPENDENT DIRECTORS

During the year under review, a separate meeting of Independent Directors was held on 30th March 2023, inter-alia, to discuss:

1. Evaluation of performance of Non-Independent Directors and the Board of Directors as a whole

2. Evaluation of performance of the Chairman of the Company, taking into account the views of the Executive and Non-Executive Directors and

3. Evaluation of the quality, content and timelines of flow of information between the Management and the Board that is necessary to effectively and reasonably perform its duties.

All the Independent Directors were present at the meeting.

29. DISCLOSURE AS PER SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013

The Company has formulated and adopted a policy on prevention, prohibition and redressal of sexual harassment at workplace in line with the provisions of Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and the Rules thereunder.

The Company always endeavors to create and provide an environment to its employees and external individuals engaged with the Company that is free from discrimination and harassment including sexual harassment. The Company has in place a robust policy on prevention of sexual harassment at workplace. The policy aims at prevention of harassment of employees as well as contractors and lays down the guidelines for identification, reporting and prevention of sexual harassment.

During the year under review, there were no incidences of sexual harassment reported and received.

30. VIGIL MECHANISM

The Company has established the vigil mechanism through Whistle Blower Policy for all the stakeholders of the Company, which also provides for direct access to the Chairperson of the Audit Committee in appropriate or exceptional cases as per the Policy. The details of the Whistle Blower Policy is available on the website of the Company i.e. www.gautamgems.com.

31. RISK MANAGEMENT

The Company recognizes that risk is an integral part of business and is committed to managing the risks in proactive and efficient manner. The Company periodically assesses risk in the internal and external environment, along with the cost of treating risks and incorporates risk treatment plans in its strategy, business and operational plans.

The Company, through its risk management process, strives to contain impact and likelihood of the risk within the risk appetite as agreed from time to time with the Board of Directors.

Management Discussion and Analysis Report of the Annual Report identifies key risks, which can affect the performance of the Company.

The Company has adopted a Risk Management Policy for a systematic approach to control risks. The Risk Management Policy of the Company developed in line with the business strategy lays down procedures for risk identification, evaluation, monitoring, review and reporting.

32. MANAGEMENT DISCUSSION AND ANALYSIS

Management Discussion and Analysis Report as required under Regulation 34 and Schedule V of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 forms an integral part of this Report, and provides the Company's current working and future outlook. The Management Discussion and Analysis Report is annexed herewith as "Annexure D".

33. CORPORATE GOVERNANCE

As per Regulation 15(2) of the Listing Regulations, duly Complied With the Company and the Details of the Committee and Composition of Board and Other Relevant Information already Mentioned in Annual Report.

34. PROCEEDINGS PRNDING UNDER THE INSOLVENCY AND BANKRUPTCY CODE

There are no such proceedings or appeals pending and no application has been filed under Insolvency and Bankruptcy Code, 2016 during the year under review and from the end of the financial year upto the date of this report.

35. DETAILS OF DIFFERENCE BETWEEN AMOUNT OF THE VALUATION DONE AT THE TIME OF ONE-TIME SETTLEMENT AND THE VALUATION DONE WHILE TAKING LOAN FROM THE BANKS OR FINANCIAL INSTITUTIONS

During the year under review, the Company has availed loans from the Banks. However, there was no instance of any one time settlement for reporting details vis-a-vis Valuation.

36. ACKNOWLEDGEMENTS

Your Directors places on record their sincere thanks to bankers, business associates, consultants, and various Government Authorities for their continued support extended to the Company during the year under review. Your Directors also acknowledges gratefully the shareholders for their support and confidence reposed on the Company.