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To,
The Members,
Tokyo Finance Limited
The Directors have pleasure in presenting before you the 31st Annual Report on the
state of affairs of the Company together with the Audited Financial Statements, for the financial
year ended on 31st March, 2025. This report covers the financial results and other
developments during 1stApril 2024 to 31st March 2025 in respect of Tokyo Finance Limited.
1. FINANCIAL RESULTS
The highlights of the financial results are as follows:
| Particulars |
For the year ended March 31, 2025 |
For the year ended March 31, 2024 |
| Revenue from Operation |
82.56 |
77.96 |
| Other Income |
0.20 |
83.30 |
Total Income |
82.76 |
161.26 |
| Total Expenditure |
60.23 |
48.18 |
Net Profit before tax |
22.53 |
113.08 |
| Tax expenses |
(0.30) |
1.22 |
Net Profit/ Loss after tax |
22.83 |
108.76 |
2. REVIEW OF BUSINESS OPERATIONSAND FUTURE PROSPECTS
During the year, the Company continued its lending activities in line with its NBFC
registration. Focus remained on maintaining a conservative credit profile, ensuring
liquidity, and strengthening operational efficiency. The Company will continue to
explore opportunities for sustainable growth while mitigating risks through prudent financial
management.
The Company recorded a turnover of Rs. 82.56 lakhs, as against Rs. 77.96 lakhs in the
previous Financial Year. The net profit for F Y 2024-25 stood at Rs. 22.83 lakhs as
against net profit of Rs. 108.76 lakhs in previous year.
3. DEPOSITS
The Company has not accepted deposits during the financial year ended March 31,
2025 nor there were any unpaid/unclaimed deposits at the financial year ended on
March 31, 2025 falling within the ambit of Section 73 of the Companies Act, 2013 and the
Companies (Acceptance of Deposits) Rules, 2014 and as such, no amount of principal or
interest is outstanding.
4. DIVIDEND DISTRIBUTION POLICY
Pursuant to Regulation 43A of the Listing Regulations, the Company has formulated a
Dividend Distribution Policy, which is available on its website.
5. DIVIDENDAND TRANSFER TO IEPF
The Board of Directors thought it prudent not to recommend any Dividend for the financial
year ended 31 March, 2025.
The Company was not required to transfer any unpaid/unclaimed amount of dividend to
Investor Education and Protection Fund.
6. TRANSFER TO RESERVES
No amounts were transferred to reserves.
7. CHANGE IN THE NATURE OF BUSINESS.
There were no changes in the nature of business during the financial year ended
March 31, 2025.
8. MATERIAL CHANGES AND COMMITMENT OCCURRED BETWEEN END OF THE
FINANCIALYEAR TO WHICH THIS FINANCIAL STATEMENTS RELATE TILL THE DATE OF THE REPORT,
IFANYAFFECTING FINANCIAL POSITION OF THE COMPANY.
There are no material changes affecting the financial position of the company
which have occurred between the end of the financial year of the company to which
the financial statements relate and the date of the report.
9. DETAILS OF APPLICATION MADE OR ANY PROCEEDING PENDING UNDER THE
INSOLVENCY AND BANKRUPTCY CODE, 2016 DURING THE YEAR ALONG WITH THEIR STATUSASAT END OF
THE FINANCIALYEAR.
During the year under review, there were no application made and proceeding
initiated/pending under the Insolvency and Bankruptcy Code, 2016.
As on the date of this report, there is no application or proceeding pending against
your company under the Insolvency and Bankruptcy Code, 2016.
10. DETAILS OF DIFFERENCE BETWEEN AMOUNT OF THE VALUATION DONE AT THE TIME OF ONE TIME
SETTLEMENT AND THE VALUATION DONE WHILE TAKING LOAN FROM THE BANKS OR FINANCIAL
INSTITUTIONS ALONG WITH THE REASONS THEREOF.
As Company has not done any one time settlement during the year under review hence no
disclosure is required.
1 1. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNAL
IMPACTING THE GOING CONCERN STATUS AND COMPANY'S OPERATIONS IN FUTURE
There are no significant material orders passed by the
Regulators/Courts/Tribunals which would impact the going concern status of the Company and
its future operations.
12. AUDITORSANDAUDITORS' REPORT
A. StatutoryAuditors
Pursuant to the provisions of Section 139 of the Act read with Companies (Audit and
Auditors) Rules, 2014, as amended from time to time, M/s. UBG & Co., Chartered
Accountant, (Firm
Registration No. 141076W), were appointed as statutory at the Twenty-Eighth AGM till
the conclusion of Thirty ThirdAnnual general Meeting for the period of 5 years.
The Statements made by theAuditors in their report are self-explanatory and doesn't
require any comments by the Board of Directors.
B. SecretarialAuditor
The Board has appointed Mr. Virendra Bhatt, Practicing Company Secretary, (M. No.:
1157) as the SecretarialAuditor pursuant to the provision of Section 204 of the
CompaniesAct, 2013 read with Rule 9 of the Companies (Appointment and Remuneration of
Managerial Personnel) Rules, 2014 for Financial year 2024-25.
The SecretarialAudit Report for the financial year 2024-25 is attached herewith
asAnnexure 1.
The Secretarial Audit Report for the financial year ended 31st March, 2025
contains following Qualifications:
Board's Comments on Observations of SecretarialAuditor
i. The Company has not complied with the provisions of The Sexual Harassment of Women
at Workplace (Prevention, Prohibition and Redressal) Act, 2013 with respect to submission
of Annual Report with the District Officer.
The non-submission was inadvertent and due to an oversight. The company shall take
necessary steps to complete all the pending submissions.
ii. The Company has not filled the vacancy in the post of Company Secretary
(KMP) and Compliance Officer within the timeline prescribed under section 203 of
the CompaniesAct, 2013 and Regulation 6 of the SEBI (Listing Obligations and Disclosure
Requirements) Regulation, 2015, respectively.
The delay was due to challenges in identifying a suitable and qualified
candidate for the role. However, the position has since been filed and the Company
is now in compliance. The Board has resolved to ensure that such key positions are filled
in a timely manner in the future.
iii. The Company being an NBFC has not filed prescribed mandatory XBRL returns
with Reserve Bank of India.
The delay occurred due to internal transition in the finance and compliance
teams. The Company has taken steps to strengthen its regulatory compliance systems and
monitoring mechanisms.
iv. The company has delayed in filing Form MGT-14 with MCA for resolution passed
by the Board for revision in the remuneration of Managing Director.
The delay was inadvertent and due to an oversight. The form has been filed
subsequently with additional fees. The Company is taking steps to improve its compliance
tracking processes.
v. Intimation of cessation of Mr. Chamanlal Andrjibhai Kutchhi (DIN: 00058092) was
submitted to the stock exchange beyond the prescribed time.
The delay was unintentional. Going forward, the Company ensure timely disclosures to
the stock exchange as per SEBI (LODR) requirements.
vi. Mrs. Kinnari Sunny Charla (DIN: 10748676) was appointed as Independent Director
without first being registered in the Independent Director's Data Bank.
The delay was inadvertent and due to an oversight.
vii. Mrs. Kinnari Sunny Charla (DIN: 10748676) was appointed as Independent Director of
the Company by the Board on 2nd September 2024 and regularized by the shareholders at
theAGM held 30th September 2024, however Form DIR-12 for her appointment was not filed
with MCA as on 31st March 2025.
The non-filing was due to an administrative oversight. The necessary form is
being filed along with applicable additional fees. The Company has now put in place
internal controls to ensure timely statutory filings.
C. InternalAuditor
Pursuant to Section 138 of the Companies Act 2013, the Board of Directors has appointed
R. C. K. & Co. CostAccountants FRN: 002587 as InternalAuditor of the Company for
conducting the InternalAudit of the Company.
1 3. EXTRACT OF THEANNUAL RETURN
Pursuant to Section 134 (3) (a) of the Companies Act, 2013 the Company shall place the
Annual Return for FY 2024-25 on its website www.tokyofinance.in once the same is
submitted to ROC.
14. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EARNINGSAND OUTGO
Your Company has not consumed energy of any significant level and accordingly,
no additional investment was made for reduction of energy consumption during the year
under review. Considering the nature of activities undertaken by your Company, no comment
is made on technology absorption.
During the year under review there were no earnings in foreign exchange and there was
no foreign exchange outgo.
15. DIRECTORS & KEY MANAGERIAL PERSONNEL
A. Retirement by Rotation
1. In accordance with the provisions of the CompaniesAct, 2013 and theArticles
ofAssociation of the Company, Mr. Haresh V. Shah, Director of the Company, retires by
rotation at the ensuing Annual General Meeting and being eligible, has offered himself for
re-appointment.
B. ProposedAppointments:
1. The term of Mr. Velji Lakhadir Shah (DIN: 00007239) as Managing Director expires on
6th February, 2026. Keeping in view his expertise and skills and pursuant to
recommendation of Nomination and Remuneration Committee, the re-appointment of Mr. Velji
Lakhadir Shah as Managing Director for the term of 3 years w.e.f 7th February, 2026 is
placed for Members approval.
2. Mr. Viraj Devang Vora (DIN: 08448823) was appointed as Independent Director of the
Company by the members for a period of 5 consecutive years commencing from 29th September,
2020 and ending on 28th September, 2025.
As per Section 149(10) of the Act, Board of Directors recommends re-appointment of Mr.
Viraj Devang Vora for another term of five consecutive years w.e.f 29th September,
2025.
3. Based on recommendation of Nomination and Remuneration Committee and in terms of the
provisions of Sections 149, 150, 152 read with Schedule lV and any other applicable
provisions of the Act and SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015 the Board recommends appointment of Mrs. Jinali Modi (DlN: 07533545) as
Independent Director for the term of five consecutive years i.e. from September 27,
2025 to September 26, 2030.
C. Retirements
The tenure of Mrs. Jagruti Mayurbhai Sanghvi (DIN- 07144651) who was appointed for
Second Term as Non Executive Independent Directors w.e.f. 30th December, 2020 expires at
the conclusion of ensuing Annual General Meeting; accordingly, she shall cease to be the
Director of the Company. The Board of Directors places on record its appreciation for the
association and contribution made by her during their tenure.
D. Changes during the year
During the year under review,
Mrs. Swagata Vinayak Indulkar resigned from the post of Company Secretary and
Compliance Officer of the Company w.e.f. May 6, 2024.
Ms. Sonal Gandhi was appointed as the Company Secretary and Compliance Officer
of the Company w.e.f. January 7, 2025, and resigned from the said position on May 15,
2025.
Key Managerial Personnel (KMP)
In accordance with the provisions of Section 203 of the Companies Act, 2013, the
following persons are designated as Key Managerial Personnel of the Company:
| Sr No. Name |
Designation |
| 1. Velji Lakhadir Shah |
Managing Director |
| 2. Kalpana Anant Ghate |
Chief Financial Officer |
B. Declaration by an Independent Director(s) and re- appointment
All Independent Directors of the Company have given declarations that they meet the
criteria of independence as laid down under Section 149(6) of the Companies Act, 2013 and
Regulation 25 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
The terms conditions for the appointment of Independent Directors are available on the
website of the Company www.tokyofinance.in
C. FormalAnnual Evaluation
Schedule IV to the Companies Act, 2013, mandates that the Board shall monitor and
review the Board evaluation framework. The Companies Act, 2013 states that a formal annual
evaluation needs to be made by the Board of its own performance and that of its committees
and individual directors. Schedule IV of the Companies Act, 2013, states that the
performance evaluation of independent directors shall be done by the entire Board of
Directors, excluding the director being evaluated. The Board has carried out an annual
performance evaluation of its own performance, that of its Committees and the Directors
individually.
D. Criteria for performance evaluation of Independent Directors and the Board
a. The Committee shall identify and ascertain the integrity, qualification,
expertise and experience of the person for appointment as Director, KMP or at Senior
Management level and recommend his / her appointment, as per Company's Policy.
b. A person should possess adequate qualification, expertise and experience for
the position he/she is considered for appointment. The Committee has authority to decide
whether qualification, expertise and experience possessed by a person are
satisfactory for the position.
c. The Company shall not appoint or continue the employment of any person as Wholetime
Director who has attained the age of seventy years. Provided that the term of the person
holding this position may be extended beyond the age of seventy years with the approval of
shareholders by passing a special resolution.
E. Directors' Responsibility Statement:
In terms of Section 134(5) of the Companies Act, 2013 in relation to financial
statements for the year ended 31st March 2025, the Board of Directors state that:
a. In the preparation of the Annual Accounts, the applicable accounting standards had
been followed along with proper explanation relating to material departures
b. The Directors had selected such Accounting Policies and applied them consistently
and made judgments and estimates that are reasonable and prudent so as to give a true and
fair view of the state of affairs of the Company at the end of the financial year
and of the profit and loss of the Company for that period;
c. The Directors had taken proper and sufficient care for the maintenance of
adequate accounting records in accordance with the provisions of this Act for safeguarding
the assets of the Company and for preventing and detecting fraud and other irregularities;
d. The Directors had prepared theAnnualAccounts on a going concern basis.
e. They have laid down internal financial controls in the company that are
adequate and were operating effectively.
f. The directors had devised proper systems to ensure compliance with the provisions of
all applicable laws and that such systems were adequate and operating effectively.
1 6. COMPLIANCE WITH SECRETARIAL STANDARDS:
The Company has complied with the applicable Secretarial Standards issued by the
Institute of Company Secretaries of India (ICSI), namely: SS-1: Meetings of the Board of
Directors SS-2: General Meetings
17. MEETINGS
A. Board Meeting
During the year, the Board of Directors duly met Seven (7) times to discuss various
matters, presence of each director and there directorship and membership in other public
company is provided below.
During the year Four (4)Audit Committee, Two (2) Nomination & Remuneration
committee, One (1) Stakeholders Relationship Committee meeting were convened and held.
Following is the Composition of the Board of Directors as on 31st March, 2025.
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No. of Directorships in other Public Companies |
No. of Committee positions held in other Public Companies |
| Name of Directors |
Category |
Board meetings |
Last AGM (30th September, 2024) |
Attendance at |
As Chairman |
As Member |
| Mr.Velji Lakhadir Shah Chairman & Managing Director DIN: 00007239 |
Executive, Non-Independent |
7 |
No |
4 |
- |
- |
| Mr. Haresh Velji Shah DIN: 00008339 |
Executive, Non-Independent |
7 |
Yes |
4 |
- |
- |
| Mrs. Jagruti Mayurbhai Sanghavi DIN: 07144651 |
Non- Executive, Independent |
7 |
No |
1 |
- |
2 |
| Mr.Viraj Devang Vora DIN: 08448823 |
Non- Executive, Independent |
7 |
Yes |
1 |
2 |
- |
| Mrs. Kinnari Sunny Charla DIN: 10748676 |
Non- Executive, Independent |
4 |
Yes |
1 |
- |
2 |
(1) Excludes directorships in Private Limited Companies, Foreign Companies and Section
8 Companies.
(2) This includes only Chairmanships/Memberships of the Audit Committee and
Stakeholders Relationship Committee of all listed and unlisted public limited companies as
per Regulation 26 of the SEBI Listing Regulations.
B. Independent Directors' Meeting
As per the requirement of Schedule IV to the Companies Act, 2013, the Independent
Directors of the Company met on 22nd October, 2024, inter alia to: a. Review the
performance of the non- Independent Directors and the Board of Directors as a whole; b.
Review the performance of the Chairperson of the Company; taking into account the views of
the Executive Directors. c. Assess the quality, quantity and timeliness of flow of
information between the Company management and the Board that is necessary for the Board
to effectively and reasonably perform their duties.
1 8. COMMITTEES OF BOARD
Board has three committees to attend various matters provided by the law i.e. Audit
Committee Nomination & Remuneration Committee & Stakeholder Relationship
Committee. Except Stakeholder Relationship Committee other committees consists entirely of
independent directors.
| Name of the committee |
Composition of The committee |
Highlights of duties, responsibilities and Activities |
| Audit committee |
Mr. Viraj Devang Vora, Chairperson |
The primary objective of the audit committee is to monitor and provide an
effective supervision of the management's financial reporting process, to ensure
accurate and timely disclosures, etc. |
|
Mrs. Kinnari Sunny Charla Mrs. Jagruti Mayurbhai |
The audit committee overseas the work carried out in the financial
reporting process by the management, the internal auditors and the independent auditors. |
|
Sanghavi |
The terms of reference of the Audit Committee are in accordance with the
provisions of Section 177 of CompaniesAct 2013 |
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All recommendations made by the audit committee during the year were
accepted by the Board. |
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The Company has adopted the Whistleblower mechanism for directors and
employees to report concerns about unethical behavior, actual or suspected fraud, or
violation of the Company's Code of Conduct and Ethics. In accordance with the requirements
of the SEBI (Listing Obligations and Disclosures Requirements) Regulations, 2015, the
Company has formulated policies on related party transactions. The policies, including the
Whistleblower Policy, are available on our website www.tokyofinance.in |
| Nomination & Remuneration committee |
Mr. Viraj Devang Vora, Chairperson |
The committee overseas and administers executive compensation, operating
under a written policy adopted by our Board of Directors. |
|
Mrs. Kinnari Sunny Charla Mrs. Jagruti Mayurbhai Sanghavi |
The committee has designed and continuously reviews the nomination and
remuneration policy for our Directors and senior executives to align both short-term and
long-term remuneration with business objectives and to link remuneration with the
achievement of measurable performance goals. The nomination and remuneration policy is
available on our website at www.tokyofinance.in |
| Stakeholders Relationship committee |
Mr. Viraj Devang Vora, Chairperson Mrs. Kinnari Sunny Charla Mrs. Jagruti
Mayurbhai Sanghavi |
The committee reviews and ensures redressal of investor grievances. |
1 9. VIGIL MECHANISM
Your Company has a well-defined "Whistle Blower Policy" and
has established Vigil Mechanism to provide for adequate safeguards against victimization
and has also made provisions for direct access to the Chairman of Audit Committee in
appropriate cases. The Vigil Mechanism Policy has been uploaded on the website of the
Company at www.tokyofinance.in
20. SEXUAL HARASSMENT OF WOMENAT WORKPLACE
The Company has adopted policy on prevention of sexual harassment in line with the
requirements of the Sexual Harassment of Women at the work place (Prevention, Prohibition
and Redressal) Act, 2013. Internal Complaints Committee has been set up to redress
complaints.
The Company is committed to providing a safe and conducive work environment to all its
employees and associates. All women employees whether permanent, temporary or contractual
are covered under the above policy.
Details of complaints received during the year under review under POSHAct are as under:
a. number of complaints of sexual harassment received during the financial year:
None b. number of complaints disposed of during the financial year: NA c. number of
complaints pending as on end of the financial year: None d. number of complaints
pending for more than ninety days: None
Further, The Company has complied with the provisions of Maternity BenefitAct,
1961 during the year under review.
21. CORPORATE SOCIAL RESPONSIBILTY
The Provisions of Section 135 of the Companies Act, 2013 read with Schedule VII and
(Corporate Social Responsibility Policy) Rules, 2014 are not applicable to the company.
22. RELATED PARTY TRANSACTIONS (RPT'S)
All Related Party Transactions (RPTs) entered by the Company during the year under
review, were on arms' length basis and in the ordinary course of business and did not
attract provisions of section 188 of the Act. During the FY 2024-25, as required under
section 177 of the Act, all RPTs were approved by the Audit Committee and the Company has
not entered into any transactions with Related Parties which are not in its ordinary
course of business or not on an arm's length basis and which require disclosure in this
Report in terms of the provisions of Section 188(1) of the Act. A statement on "Related
Party Disclosures" showing the disclosure of transactions with related parties
as required under Indian Accounting Standard 24 (Ind AS 24) issued by Institute of
Chartered Accountants of India, read with the Companies (Indian Accounting standards)
Rules, 2015, are given in the Notes to the Financial Statement.
. 23. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS
Pursuant to Section 186(11) of the Companies Act, 2013, the provisions of Section
186(4) of the Companies Act, 2013 requiring disclosure in the financial statements
of the full particulars of the loans given, investment made or guarantee given or security
provided and the purpose for which the loan or guarantee or security is proposed to be
utilized by the recipient of the loan or guarantee or security is not applicable to a
non-banking financial company registered under Chapter III of the Reserve Bank of
India Act, 1934 and whose principal business is acquisition of securities.
24. LISTING WITH STOCK EXCHANGE
Company is listed with Bombay Stock Exchange Ltd. Stock Code of the company is 531644
and ISIN Number for NSDL/CDSL (Dematerialized shares) is INE546D01018. Company confirms
that it has paid the Annual Listing Fees for the year 2024-25.
25. DEMATERIALIZATION OF SHARES
87.46% of the company's paid up Equity Share Capital is in dematerialized form as on
31st March, 2025. The Company's Registrar is MUFG Intime India Private Limited (Formerly
known as Link Intime India Private Limited) situated at C-101, Embassy 247, L.B.S. Marg,
Vikhroli (West), Mumbai-400083. Phone No. 810 811 6767. Website:
https://in.mpms.mufg.com/, email ID: rnt.helpdesk@in.mpms.mufg.com
The company has applied for de-listing from Ahmadabad stock exchange, as approved by
the shareholder at the Annual General Meeting held on 29th September, 2009. The confirmation
is awaited.
26. PARTICULARS OF EMPLOYEES:
Pursuant to the provisions of Section 197(12) of the Companies Act, 2013 ("the
Act") read with Rule 5(1) of the Companies (Appointment and Remuneration of
Managerial Personnel) Rules, 2014, the relevant information is annexed to this Report
asAnnexure 2.
No employees during the financial year were covered under the provisions of Rule
5(2) (i), (ii) & (iii) of the Companies (Appointment and Remuneration of Managerial
Personnel)Amendment Rules, 2016
27. MANAGEMENT DISCUSSIONSANDANALYSIS REPORT
Management Discussions and Analysis Report for the year ended 31st March, 2025 is
attached to this report as Annexure 3.
28. BUSINESS RISK MANAGEMENT
The main identified risks at the Company are commercial risks, legal &
regulatory risk. Your Company has established a comprehensive risk management policy to
ensure that risk to the Company's continued existence as a going concern and to its
development are identified and addressed on timely basis. Risk management strategy
as approved by the board of directors is implemented by the management.
29. ACKNOWLEDGEMENT:
Your Board place on record their appreciations of the whole hearted and sincere
co-operation received by the Company during the year from the employees,
customers/clients, bankers and various authorities at all levels.
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For and on Behalf of the Board of Directors |
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Tokyo Finance Limited |
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Velji L. Shah |
Date: 20th August, 2025 |
Chairman & Managing Director |
Place: Mumbai |
DIN:00007239 |
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